Physicians and advanced practice providers are a key component that allows us to meet the medical needs of those we serve. Thank you for your interest in joining one of our medical staffs or becoming a part of our allied health professional staff.  We encourage medical staff involvement as we work together to provide comprehensive medical care to patients in our service area.

Physicians and advanced practice providers may speak with someone about job opportunities and/or recruitment at Ephraim McDowell Health by contacting Melissa Grubbs, physician support manager, at (859) 239-2407 or

Our Medical Staff Services Department will be your source for medical staff policies, rules and regulations and bylaws.  The department also will assist physicians and advanced practice providers with functions and issues you may have with other departments and/or committees.

We have three medical staffs:  Ephraim McDowell Regional Medical Center (EMRMC), Ephraim McDowell Fort Logan Hospital (EMFLH) and Ephraim McDowell James B. Haggin Hospital (EMJBHH).

Additionally, Medical Staff Services is the credentials verification organization for Ephraim McDowell Health Resource, Inc. (EMHR) for employed practitioners and the CooperativeCare Network, Inc., (CCN) a managed care organization.  Please note that EMHR employment and CCN membership require separate application documents.  To discuss available positions and obtain more information, you may contact Kellie Conatser at (859) 239-2318 or

Medical Staff Office

The Medical Staff Office for Ephraim McDowell Health Inc. can be reached during the hours of 8 a.m. to 4:30 p.m. Monday through Friday at (859) 239-2465. The office fax number is (859) 239-6987.

Pre-Application Form

If you are interested in applying for credentials with one of our medical staffs, please print the Pre-Application Form and return the completed form to:

Medical Staff Services Department
Ephraim McDowell Health
217 South Third Street
Danville, KY 40422

Once the completed Pre-Application Form is received and it is determined that you meet qualifications, Medical Staff Services will provide the appropriate Application for Membership or Scope of Practice Privileges and privilege request form(s).  Please note that all applications must be completed fully with attachments provided as requested.  You may use “N/A” in areas that do not apply to you.

Eligibility Requirements

Medical staff bylaws outline the qualifications necessary for appointment and/or clinical scope of practice privileges.  The minimum requirements are:

  • Kentucky licensure or DEA (if appropriate)
  • Completed, approved internship, residency/training program
  • Board certification (or initial eligibility and boarded within five years of completing residency)
  • Malpractice insurance: $1 Million per occurrence/$3 Million in the aggregate 
  • Criminal background check and no fraud convictions by federal, state or third party payers
  • Continuing education to meet licensure requirements
  • Backup coverage confirmation from another practitioner with same privilege delineation
  • Emergency call for all active medical staff category (Emergency call is one out of every four days per provider)

Initial Appointment

Medical staff bylaws outline the procedures for application and appointment with privileges.  The minimum requirements are:

  • Kentucky Mandated State Hospital application form completed, signed and dated
  • CAQH application for CooperativeCare Network completed, signed and dated
  • Current copy of state driver’s license or other state-issued ID card or passport photo ID
  • Current CV/Resume
  • Immunization verification (2 Step TB test, Varicella, MMR, Tdap, Hepatitis B, and current Influenza vaccination)
  • Board certification (or initial eligibility and boarded within five years of completing residency)
  • Face sheet for malpractice insurance coverage of $1M/$3M minimum 
  • Criminal background check release
  • Continuing education to meet licensure requirements
  • Confidentiality statement
  • Signed expectations of medical staff and LIP form
  • Emergency call for active medical staff category

Frequently Asked Questions

How long does the application process take?

On average, the application process takes 60 to 90 days.  The verification process takes approximately 45 days once Medical Staff Services receives your COMPLETED application.  An incomplete application will be returned to you with a notation of missing items.  We will log a new receipt date once you return the completed application.

How do I get an application?

You must first complete and return the pre-application form.  Upon review and a determination that you meet qualifications, the application will be sent to your preferred address.

Is there an application fee?

Ephraim McDowell Regional Medical Center does not charge an application fee but you will be required to pay annual medical staff dues ($250 and non-refundable) once the Board of Directors approves your membership and/or privileges.  Ephraim McDowell Fort Logan Hospital and Ephraim McDowell James B. Haggin Hospital do not charge dues or application fees.  The CooperativeCare Network and Central Kentucky Physicians, Inc. has an application fee of $1,500 for physicians and $100 for allied health professionals.

May I withdraw my application?

You may voluntarily withdraw your application by submitting a letter requesting to withdraw.  If we request specific information from you while processing your application and you do not respond within 30 days to our request, your application will be considered incomplete and deemed to be withdrawn.

What is CAQH and how do I complete it?

CAQH is the “Council for Affordable Quality Health Care” application used as part of the credentialing process in addition to the KASPER Kentucky required application for appointment and reappointment.  More information is available at

When are applications reviewed by the Medical Staff?

Departments meet six times a year (January, March, May, July, September, and November) to review and recommend action on applicants whose paperwork is complete and verified.  Those recommendations are forwarded to the Medical Executive Committee later in that same month for review and recommendation to the Board of Directors the last week of that month.  

Will you expedite my application?

We do not expedite applications; we process them in the order they are received.

When may I start seeing patients?

Once you receive your final approval letter from the Board of Directors and have attended the mandatory orientation for new providers, you may begin seeing patients.  

New Provider Orientation

Orientation sessions are held from 8:30 a.m. to 12:30 p.m. in the Jane Todd Crawford Room, located on the second floor of the North Building at Ephraim McDowell Regional Medical Center.  Coffee and snacks will be provided.

Practitioner Verification Requests

For outside facilities, we provide instant verification of medical staff affiliation for any of our credentialed practitioners.  Please click here to complete a practitioner verification request.